UK7 Walkthrough

Peter Campbell Updated by Peter Campbell

To begin the process of generating a UK7 notice within the Source-to-Contract system, you must first create a contract from an existing OCID. This OCID will be from your procurement activities in your existing tendering/eTendering platform(s).

Select either Create Contract from the Home page, or Contract from OCID from the Contracts module.

This will generate a new contract creation wizard that only requires the OCID to populate most of the contract information.

Enter the OCID in the box provided and press the enter key on your keyboard.

This generates a list of awarded lots based on the OCID that has been entered, allowing you to select one to create a contract record. Once you have selected a lot, select Next.

The second page of this creation wizard is focused on adding information to the record that is more focused on Source-to-Contract functionality, such as Primary team and Contract type (To generate the process template).

Once all the information has been entered, you can select Create.

If you are trying to create a contract for a supplier without a record in the system, you will be prompted about this and provided the option to quick-create a supplier record to which the contract can be attributed.

Once the record has been created, there are steps required to move the contract to the Executed stage. These may be different in your site than shown in the image below.

Within the Details tab of the record, there is also a field to update the Estimated date of signing for the contract if this requires any updates.

The Execution of the contract in the site triggers the generation of the UK7 Notice against the record. The date that the contract is executed in the system is what populates the Signed Date field, and it is this field that the due date for the notice is based on.

With the UK7 Notice, there can be a requirement to enter the KPIs. To do this, navigate to the KPIs tab under Procurement Act in the record.

From here you can add the KPIs you are reporting on or, if the option if available, state that no KPIs are provided.

When adding KPI information, you are prompted to enter a Name, Description and the Duration of the KPI, which states how frequently it is measured.

If you are selecting the No KPIs Provided option, you will have to enter a rationale for not providing KPIs.

There may also be a requirement to attach the contract itself, or a redacted version of the contract. The steps for adding a document to a notice are outlined in our Sending a Document to FTS article.

Once this information has been added, the notice can be published. To do this, navigate to the Notices tab under Procurement Act in the record.

Select the blue Publish Notice button on the under the Action column in the table. This will bring up a wizard to publish the notice:

From this wizard, you can declare that a Conflict of Interest assessment has either been prepared or revised, you can attach any documents to the notice that are required (Ensure you click the + Add button after selecting the document from the dropdown).

Finally, you can review the notice that will be sent to the CDP.

After selecting publish, there will be a progress bar that shows in the bottom right corner of the page which indicates that the upload is taking place.

And this will be updated once the upload is complete.

Now that this is published, you will be able to see both in the record and within the Procurement Act Dashboard that the status of the notice has been updated to Completed.

Using the other button under the Action column, you can also view the notice that has been published in the CDP.

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