UK10 Contract Change Notice

Peter Campbell Updated by Peter Campbell

Background Information

Purpose

This notice is used when changes or modifications are required to ensure a contract can still be fulfilled despite changing demands or circumstances. Typically, these notices would be used to overcome the materialisation of known risks, the need for additional resources, and unforeseen circumstances.

Requirements

Before modifying a contract, contracting authorities must publish a Contract Change Notice.

If a modification is made to a contract with a value greater than £5 million (including the value of the modification itself), the contracting authority must publish a copy of the modification or a copy of the contract as modified with the notice.

Where the value of the modification takes the total value of the contract over the £5 million publication threshold, the contracting authority will not have been required to publish a copy of the original contract. However, contracting authorities are encouraged to publish the contract as modified, rather than just the modification, in order to enable interested parties to better understand the modification.

Point in lifecycle

Generally, the contract details notice will be preceded by the Contract Details Notice.

Following the publication of a Contract Change Notice and subsequent modification of the contract, the next notice that a contracting authority may be required to publish will be one of the following:

  • Contract Change Notice, if the contract is changed
  • Contract Performance Notice, to measure performance against KPIs (At least annually); or
  • Contract Termination Notice, if the contract ends, for whatever reason
Note

Within the legislation, where reference is made to the ‘estimated value of the contract’, this means the estimated value of the contract at the time it is valued - i.e. the estimated value immediately before the modification is made.

Process in Source-to-Contract

Within Source-to-Contract, the process for generating and publishing a UK10 notice involves:

  1. Create a variation against a contract

At this stage, the notice is generated within the system.

  1. Within the variation, confirm that a conflict of interest assessment has been prepared or revised
  2. In the Notices tab, select Publish Notice
  3. Attach any documents that are required before publishing

These steps are shown in the video demonstration below:

For written step-by-step instructions, please refer to the UK10 Walkthrough article.

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