Create a Contract Variation

The ‘+ Variation’ button will appear greyed out when the status of a contract is anything other than ‘Executed’ and if the contract has not yet been finalised.

Navigate to the Variation Register tab of the contract record.

Select + Variation

Variation Information

The variation identifier represents a short name or code to represent the variation. Format for variation identifier can vary in organisations, however, a common format is to represent the variation in the form of ‘VAR’ followed by the count of Variations applied, for example VAR-001.

To complete the ‘Variation’ information section, provide a brief description for the variation. While this field is not mandatory (Unlike the type and identifier), providing a description helps users viewing the variation clarify its purpose.

Proposed Values

The proposed values section allows for the entry of a value change, and/or end date change for the contract. The value can be entered as a positive or negative value, to indicate an addition or a reduction. If the contract was originally setup with a ‘No tax component’ the tax field will be disabled, otherwise it will be auto calculated, but can be modified.

If modifying the end date, click on the calendar icon to use the date picker, or click to the right of the field to enter a date manually. It is possible to reduce the end date, as well as extend it.

New Contract Values

The new contract values' section shows the end result the variation will have on the contract. Hovering the cursor over a value will display a pop-up indicating the original value as well as the percentage of increase, or decrease, from the original value.

Approvals

The approvals section is optional. If populated, the detail will used as a reference only, to indicate that this is the approver.

Documents

The documents section allows for the addition of any supporting files that need to be attached to the variation. Either click on the purple document box to use a file explorer to add the file, or simply drag and drop the file from another window

Variation Completion

Once all details have been completed, there are two options available to complete the process.

  • Clicking the ‘Create Contract’ button creates the variation and will sit within the ‘Underway’ tab of the register. It remains here for review until it is applied.
  • Clicking ‘Apply Variation’ applies it to the contract immediately, the variation is then moved to Completed.

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