Artefact Groups

Deep-dive topics are for primarily for system administrators to fully understand the intricacies of the product. They offer detailed insights and access to advanced settings that can be crucial for tailoring the system to meet evolving business requirements. However other product related roles can leverage this in-depth knowledge, to help optimise configurations, ensuring that the product delivers the best possible outcomes in line with the organisation's objectives.

Applicable modules: Supplier, Contract, Master Agreement & Sourcing

Overview

In the Source to Contract platform, artefacts encompass:

  • Activities
  • Assessments
  • Classifications
  • Issues
  • Milestones
  • Risks

Artefacts can be applied to records through management plans or manually added by users. Artefact groups serve to organise artefacts by their function, facilitating users to view and sort them based on their purpose rather than the date added or due.

For instance, you could have a ‘Performance KPIs & SLAs’ artefact group. This group would visually cluster all artefacts related to measuring performance, KPIs, or SLAs, regardless of the different methods used to apply each artefact to the record.

 

Artefact Group Types

In addition to visually grouping or sorting items using list views, the Supplier and Master Agreement modules feature an additional ‘Artefact Group Type.’ This type specifically links the artefact to the navigational section of either a Supplier or Master Agreement record.

The tables below outline the purpose of each group type within the Supplier and Master Agreements module.

Supplier artefact group types

Supplier Risk

‘Supplier Risk’ artefact groups can only include assessments and classifications. When these items are associated with this artefact group, they will appear in the ‘Risk Assessment’ section of a supplier record.

Supplier Contract

‘Supplier Contract’ artefact groups can only include assessments. Any assessments linked to this group will appear in the ‘Contract Assessment’ section of a supplier record.

Supplier

‘Supplier’ artefact groups can include all artefact types. When artefacts are linked to this group, they will appear in their respective sections, such as Milestones in the Milestones section, Activities in the Activities section, and so on.

 

The above table indicates where the default location of artefact are found when browsing section by section. All artefacts, regardless of artefact group, will be displayed in the ‘Workspace’ section of a supplier record, as it is an overview of the entire record.

Master Agreement artefact group types

Master Agreement supplier

'Master Agreement Supplier’ artefact groups can only include assessments. When assessments are linked to this artefact group, they will appear in the ‘Suppliers Assessments’ section of a master agreement record.

Master Agreement contract

‘Master Agreement Contract’ artefact groups can only include assessments. Any assessments linked to this group will appear in the ‘Contract Assessments’ section of a supplier record.

Master Agreement

‘Master Agreement’ artefact groups can contain ONLY assessments. When artefacts are linked to this group, they will be displayed in the main ‘Assessments’ section of the master agreement record.

Grading Artefact groups

Artefact groups have an additional function: grades can be applied to them.

This grading feature displays a result based on the average of scored assessment results within the group. The result is then displayed at the top of an artefact group.

This feature is particularly useful when multiple assessments contribute to a grade, as it eliminates the need to expand and review individual assessments or scores.

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